Calendar of Events Usage

Last Update :

The Calendar Admin section is available from the Admin menu, under the Events tab. From here, Admins can add, change, and delete events. 

When you initially load into the Calendar Admin area, you will see some toggle options for viewing Active, Pending, or Both active and pending events. This is useful if you have configured the MMS to allow members or the public to submit events for approval. Below that, you will see a filter option, allowing you to see current and upcoming events, past events, or events within a specified year. 

Add an Event:

To add an event, click on the "Add New Event" button in the top right, or on the bottom-center of the list of events. You will then be led through a series of pages.  Dates - enter the date(s) of the event. If you have a recurring event (i.e. weekly, monthly, etc.), you can include each of these dates separately. If the event is only a single day, only the start date is necessary to add. The system will assume that it is just a one-day event.

1. Details - enter the details of the events. More detail on the fields available is presented in the next section of the calendar help desk.
2. Attachments - the MMS allows for the attachment of documents to events in the calendar. This can be handy to attach printed registration forms, brochures, or pictures.
3. Invitations (optional) - Using the Invite People By Email option, you can then draft an invite to send out to members and non-members for this calendar event and get RSVP info. More information can be found in section 8.3 of the help desk.

Edit:

To change an event, click on the edit pencil in the Actions column, next to the event you want to change. The same series of pages will be presented as described above.

Delete:

To delete the event click on the rex 'X' in the Actions column, next to the event you want to remove.

Copy:

You can copy an event so that you can use most of the information for a new one. This will copy over most data, excluding date and time

Multi-post:

You can share the event on linked social media accounts for your organization. 

Calendar Categories:

Events can be assigned to event categories to help with organizing your events. You can create categories by clicking link Edit Calendar Categories at the very top of the calendar admin area, or by clicking the Add/Edit Calendar Categories button at the bottom of the event list.

This will allow you to create a new for the calendar category, assign it a color to be used in some system-generated calendars, as well as update the images that are used on certain calendar system pages. You can edit, delete, and copy categories as well.

Attendance Tracking:

You can track a member's attendance to a calendar event by clicking the Attendance Tracking link at the very bottom of the calendar admin area. This will allow you to pick an event and add attendance information for someone in your database. You can pick their name from a drop down list, add attendance hours, a date, and comments. Once you click "Submit" the information can be found in the Member Info area of the admin member database, under the Attendance tab for their record. More information can be found in section 8.4 of the help desk.